About Center

It is an executive department specializing in workforce and employment affairs across all university centers, providing comprehensive administrative services to all employees from the initial job application through their career until service termination. It is responsible for implementing internal university regulations including rules and decisions issued by the University Council, the Minister of Education and Higher Education, the Director of the University, the Secretary-General, and approved committees. It also implements external regulations from the Civil Service Council and other state institutions and bodies.

In 1997, the organizational structure of the Administrative Affairs Department was established by a decision from the Secretary-General of the University (No. 1600 dated 25/11/1997), and a Committee Affairs Division was created under the Recruitment Section by a decision from the Secretary-General of the University (No. 281 dated 20/2/2002).

In 2012, the administrative and organizational structure of the Administrative Affairs Department was modified by a decision from the University Director (No. 1767 dated 20/6/2012).

Responsibilities and Functions of the Human Resources Department

Oversee the implementation of employment laws and regulations for all non-academic university staff and monitor any amendments to these laws.

Apply the regulations and decisions issued by the University Council and its subcommittees for all university employees.

Propose systems to streamline work procedures and present them to the relevant university authority for approval.

Input employee data into the computer system for easy retrieval and use when needed.

Continuously monitor and update all employee data.

Maintain and follow up on laws, regulations, and decisions related to employment affairs.

Manage the budget records related to employment and track job allocations across university centers according to the annual budget.

• Issue periodic statements on approved, occupied, and vacant positions at the university and track any changes.
• Issue promotion decisions and grant incentives for all university employees.
• Prepare lists and statistics on grade and job distribution when preparing the annual budget.
• Handle procedures for employee appointments at the university and oversee transfer or secondment procedures for employees both within and outside the university.
• Take necessary actions for service replacement and consolidation for Kuwaiti employees and issue decisions related to the disbursement or suspension of social allowances and service termination decisions.
• Organize and maintain employee files and provide detailed information about them.
• Organize all procedures related to granting and renewing residence permits for non-Kuwaiti employees, issue travel tickets to eligible employees, and record all related data.
• Review legal memos and administrative decisions to ensure legal and procedural accuracy.
• Carry out all procedures and correspondence related to academic recruitment committees and other committees, coordinating with the Vice President for Academic Affairs Office.
• Enter information related to suspension of allowances, promotions, periodic increments, resignations, etc., into the financial system and record them in payroll cards for all employees, including reviewing and correcting errors if any.
• Monitor employee evaluations, prepare excellent performance reports, promotions, and enter them into the Oracle system, and issue certificates or status statements as requested.